Skip links

9 Best Time Management Strategies for Coaches

If you’re tired of to-do lists and you want to get more done, you’ll probably want to read this post about effective time management strategies…

The poorest and richest people in the world have the same 24 hours in their 7 days a week — the difference is the way they spend their time. If you want to be on the rich side of things, you need to learn how to manage your time to get the most out of it.

Continue reading this article to learn tips for managing your time better.

1. Audit Your Current Time Usage

Before you can improve, you need to know where you are currently. Don’t assume that you know how you are spending your time. Don’t estimate or guess how much time you spend on various activities.

Either keep a written log of everything you do for a couple of weeks or use an app to make it easier for you.

Once you have two weeks of information about how you’re spending your time, you’ll likely see there are a few time-wasting things you can easily cut out to give yourself more time for important tasks.

2. Be Prepared for Delays

Delays might take up a great deal of your time, and there’s not much we can do if we’re stuck in a doctor’s waiting room or sitting at the coffee shop waiting for a meeting.

While delays might eat into your time, if you’re prepared for them properly, you’ll be able to use this time productively.

If there is something you need to do on your computer and there is a WiFi connection, it doesn’t matter where you are. You can work on a simple project in a waiting room or a coffee shop without causing any disruption.

You might also want to use a delay as a time to learn more about your industry or to keep up with the latest news.

3. Break Bigger Projects Down

When you look at a large project, it is easy to get overwhelmed and feel the need to procrastinate.

Breaking down a big project into bite-size pieces allows you to take care of one little thing at a time until you realize that you’ve finished the entire project.

Give yourself small chunks of time to do these small tasks. Try 30 to 45 minutes for each task, and you’ll begin to feel like you’re achieving your goals. The mountain looks much smaller when you’re only looking at the next foothold.

4. Get Your Priorities Straight

It’s easy to get stuck in a lot of busywork. While we might be busy, that doesn’t necessarily mean that we’re getting things done.

If we are constantly running around trying to put out fires, we likely aren’t getting our most important tasks done throughout the day.

Learn what things pay the most and make the most impact and attack them first, even if they are the most difficult.

5. Develop Your Self-Awareness

Until you start to realize your own patterns, your time is going to get away from you, and you won’t understand what is happening.

No two people work the same way, so if you’re trying to use all the same tips and tricks everyone else is using, you might not see the results you want. While it is great to learn what is working for other people, you need to try things and see how they are working for you specifically.

6. Hone Your Focus

Turn your cell phone upside down, don’t have notifications on your computer, and learn how to focus on your task until its completion.

The less we practice focus, the harder it is for us to focus. If you think you’re a multitasker, it’s likely not serving you. Try learning to focus and see how much more productive you are during that time.

7. Make Decisions Wisely But Quickly

Do you ever get stuck in a back and forth in your own mind about a decision? This likely happens more than you’d like to admit and can take up large chunks of our time.

Whether it is in our personal or business lives, we will have more time if we learn to make decisions quickly. You don’t have to make unwise decisions just because you make decisions quickly.

If you know what’s important to you, you’ll be able to look at a decision and know which answer is the right one for you.

8. Work on Your Communication Skills

Trying to get your message across to someone can be frustrating and cause you a lot of grief if you don’t excel in this area. As a coach, it’s even more important that you know how to communicate with your clients.

Whether you have to take a class or simply listen to some audios or get your own coach, learning communication skills will pay off in all areas of your life.

When you know how to communicate with people, you’ll be able to get your point across quickly and get things done faster, which will, in turn, give you more time.

9. Master Delegation and Outsourcing

If you like to do everything on your own, you’re going to run yourself ragged. Instead of putting yourself in a bind by making yourself do all of your tasks, learn to delegate and outsource tasks that other people can do as well as you or better.

Even if someone isn’t quite as good as you are at something, it’s still work outsourcing or delegating because of the time you’ll get back.

Using Effective Time Management Strategies

Now you know these effective time management strategies, you can begin to get more out of your time.

You’ll start to notice that you have more time to invest in other activities that will grow your wealth and help you live a better life.

Are you looking for ways to monetize your knowledge and make more money without putting in more time? Enroll in the Knowledge Business Blueprint course to learn how to make more money and get more freedom as a coach.

Leave a comment